Please print and complete the W-9 form to provide your federal tax identification number and remittance address, for our vendor files. Mail completed W-9 form to the address below. Following are tips to ensure prompt and accurate invoice payment:
Invoice Mailing Address:
Please mail all City of Davenport invoices to the following address. Invoices mailed to other departments or addresses are likely to experience a significant delay in payment.
City of Davenport
Attn: Accounts Payable
226 West Fourth Street
Davenport, IA 52801
Purchase Order Number:
Any individual committing the City of Davenport to a purchase must provide a City of Davenport purchase order, issued by the City's automated purchasing system, to verify their authority to make the purchase. Invoices received without a valid purchase order number will not be processed for payment.
Payment Terms:
Invoice payment terms should be clearly stated on the face of each invoice, including any early payment discounts available. If no payment terms are printed on an invoice, it will be scheduled for payment in accordance with the industry standard of net 30 days.
Invoice Date:
While this may seem obvious, a surprising number of invoices are not dated. Providing an invoice date is key to assuring timely payment.
Invoice Number:
Invoices without unique numbers require research to assure payments are not duplicated, which may result in a delay of your payment.
Quantities/Pricing:
Quantities invoiced need to agree with quantities received, and prices need to agree with the purchase order. Any discrepancies may result in a delay of your payment.
Sales Tax:
By Iowa Code, the City is exempt from state/local sales tax charges. Any state/local sales tax charges added to your invoice will need to be removed, and may result in a delay of your payment.
Thank you in advance for your assistance. If you have any questions, please contact Accounts Payable at (563) 326-7718.